Shepparton Showgrounds Bookings

Thank you for your interest in hiring the Shepparton Showgrounds.

The first step in making a booking is to complete an Expression of Interest three months prior to the event date. This information will allow us to confirm that your preferred dates and locations are available.

We will review your Expression of Interest and be in touch in regards to additional documents that you will need to submit.

Please refer to the process and information below to help guide you through your booking submission.


Step One: Expression of Interest

Submit your Expression of Interest via email

Step Two: Expression of Interest Accepted / Denied

You will be notified via email of the outcome of your submission of interest, along with the way forward.

Step Three: All booking forms and plans submitted

You are required to submit the following booking forms once your EOI has been accepted.

Fully completed forms must be scanned and emailed or delivered to reception no later than 8 weeks prior to the event date. Photos of forms will not be accepted.

Download, complete, and email along with all permits and requested plans to events@shepparton.vic.gov.au

PDF, 877 KB

  • Insurance - Certificate of Currency (minimum $20 million)
    Note: If you do not have a certificate of currency you may be able to use Council Insurance with an applicable fee – McIntosh Centre hire only. Please complete the ‘Public Liability Register for Council Facilities’ Application below.

Venue floor plans

Please download the appropriate floor plan(s) below and indicate by drawing on the plan how you intend to set up the venue you are hiring, i.e:

  • Where tables and chairs will be placed;
  • Where the DJ or band will be; 
  • Entrances and exits to the building (i.e. doors you will be using);
  • Entrances and exits to the grounds (i.e. gates you will be using);
  • Car parking areas; and/or
  • Pedestrian access areas (for the safety of pedestrians, an access route from the car park to the venue needs to be planned).

Information to help you plan your event

Step Four: Event details finalised and confirmed to go ahead

All submitted booking forms will be reviewed by the events team. If any adjustments are required, you will be notified via email with details.

You will be sent a quote/event confirmation for review and signing.

Once we have received the signed quote confirmation, your event can go ahead.

Step Five: Security deposit due

Payment of a non-refundable security deposit is due prior to the event proceeding. An invoice will be sent to the email address provided.

Step Six: Event proceeds

A mutually agreeable time and date for venue handover will be arranged. You will be sent an invitation to the email address provided. If the time does not suit, you have the option of suggesting another.

Step Seven: Balance of hire fees due

A post event venue inspection will be undertaken by Council Officers.
An invoice for the balance of fees due will be sent via email.
Please note: any damage to the venue will incur additional costs.


Contact Us

If you have any questions, please contact the Events team:

  • Events Facilities Coordinator: Phone (03) 5832 9700
  • Events Facilities Bookings and Support Officer: Phone: (03) 5832 9700
  • Or email: events@shepparton.vic.gov.au 

We look forward to welcoming you to our fantastic facility in the heart of Shepparton.